Power BI recent enhancements – export to PDF and to Powerpoint

February 28th, 2019 by Stephen Jones Leave a reply »

Users can now export Power BI reports to either PDF or PowerPoint and have their selections on screen be respected in the exported document. This feature was still rolling out to all regions in February and should be available everywhere by now,

When you export to either PDF or PowerPoint, you’ll see a pop-up window.

By default, export the current report values, along with any other changes made across the report during your session. For your quick reference, when change any of the following for the current report page, you’ll see it in your export –
•Filters
•Slicers, including slicer type (for example, dropdown or list) and slicer state
•Visual selection state (such as cross-highlight filters)
•Sort order
•Drill location
•Visibility (of an object, using the Selection pane)
•The focus or Spotlight modes of any visible object

For pages in your report that you’re not viewing when you export your report, it’ll respect the same items respected with Persistent Filters, and those changes will also be shown in your exported report.

If you’d prefer NOT to have any of your changes in your exported document and continue to have it work as it did prior to today in the service, then change the dropdown to “Default Values”, and it will export the report as it was originally authored.

An additional enhancement is the ability to exclude any hidden report tabs from the exported report. Until now, all the report tabs, including those the author had hidden, were included in the export. This unnecessarily increased the size of your export, and users asked to exclude those in certain cases. Now, check the box to “Exclude hidden report tabs” and they will not be included in your export. If your report doesn’t have any hidden report tabs, then the box will be grayed out and unavailable to select.

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